How to make sure your paperwork passes muster
The zeal with which the recently ejected Labour
government made new law in its 13 years in
power means that lots of people end up breaking
the law without realising it. One example is the
law relating to your letterhead (which derives
mainly from the Companies Act 2006).
A sole trader (the business structure of choice
for many expert witnesses) can trade under his
own name or can choose a different business
name. If not using his own name, he must
include his name and the business address on all
letterheads, invoices, etc.
For a partnership business all letterheads,
order forms, receipts and invoices must include
the names of all partners and the address of the
main office, or if there are lots of partners it is
acceptable to state where a list of partners may
If trading as a limited company, the letterhead
- full registered company name
- company registration number
- place of registration
- company registered address, and
- the address of its place of business, if different.
There is no need to include the names of the
directors on the letterhead for a limited company,
but, if included, all directors must be named.
These requirements apply equally to printed
stationery and electronic versions. Also, invoices
and receipts should include the VAT registration
number, if registered. Finally, if you have a web
site, the same rules apply. So, don?t get caught
out for the sake of doing a quick check that your
stationery and web site are compliant.