Do you know what information on your business should be shown on your letterhead and web site?
The zeal with which the recently ejected Labour government made new law in its 13 years in power means that lots of people end up breaking the law without realising it. One example is the law relating to your letterhead (law which derives mainly from the Companies Act 2006).
A sole trader (the business structure of choice for many expert witnesses) can trade under his own name or can choose a different business name. If not using his own name, he must include his name and the business address on all letterheads, invoices, etc.
For a partnership business all letterheads, order forms, receipts and invoices must include the names of all partners and the address of the main office, or if there are lots of partners it is acceptable to state where a list of partners may be found.
If trading as a limited company, the letterhead must include:
- full registered company name
- company registration number
- place of registration
- company registered address, and
- the address of its place of business, if different.
There is no need to include the names of the directors on the letterhead for a limited company, but, if included, all directors must be named.
These requirements apply equally to printed stationery and electronic versions. Also, invoices and receipts should include the VAT registration number, if registered. Finally, if you have a web site, the same rules apply. So, don’t get caught out for the sake of doing a quick check that your stationery and web site are compliant.